1. APPLICATIONS OF THESE CONDITIONS
Unless otherwise agreed by Us in writing, these Conditions are deemed incorporated in and are applicable to (and to the extent of any inconsistency will prevail over) the terms of every Quote, Order, MSA or other arrangement in connection with the supply of Goods and/or Services by Us to You.
2. DEFINITIONS AND INTERPRETATION
In these Conditions, the Rate Schedule and every Quote, Order, Managed Services Agreement, or other arrangement in connection with the supply of Goods or Services by Locto IT Pty Ltd ABN 86 646 935 024 the following words have the following meanings:
After Hours means from any time outside Business Hours;
Incremental Billing Arrangement means a charge for work as performed by Us of each 15 minute increment (rounded up to the next increment) of which the value will be determined by Us from time to time.
Business Day means any day other than a Saturday, Sunday or Public Holiday;
Business Hours means the times between 09:00 and 17:00 hours on any Business Day;
Client, You or Your means a person who seeks or obtains a quote for, or who orders, Goods or Services from Us, and includes both a person whose name is on the Order or on an email attached to which is an order, a person who places an order, and a person on whose behalf an Order is placed or on whose behalf it appears and order is placed, and in any case each of their heirs, successors and assigns;
Conditions (or Terms and Conditions) means these terms and conditions;
Goods means any goods and/or services sourced by Us or provided by Us in connection with any such goods and/or services including computer hardware and Software and any goods or services provided in connection with any of those things;
GST has the same meaning given to that expression in the GST Law.
GST Act means A New Tax System (Goods and Services Tax) Act 1999 (Cth), as in force from time to time.
GST Law has the same meaning given to that expression in the GST Act.
Managed Services Agreement or MSA means any arrangement between Us and You (whether alone or in conjunction with any other person) for Services (including unlimited support) and/or the provision of Goods provided by Us under an arrangement in connection with Work agreed to be done or progressed for or on behalf of You or any other person at Your request, including as set out in a MSA Schedule;
MSA Schedule means the key terms applicable to any Managed Services Agreement as set out in a schedule therein, and as may be varied by Us, from time to time in its absolute discretion without notice to You;
Order means any order requested by You to Us for Goods or Services in any form;
Period means a particular number of half-days, days, weeks, fortnights, months, or any other period, as may be agreed between Us and the You as the period during which some Services will be provided;
Public Holiday means any day which is a public holiday throughout South Australia other than a bank holiday;
Quote means a quote provided to You by Us;
Rates means the hourly rates and other charges for Services (including any call-out fees and any Return/Cancellation Fees) set out in the Rates Schedule, an MSA, MSA Schedule, Quote, contract or arrangement entered into by Us and You or in these Conditions, and includes any monies payable to Us on a quantum meruit basis for any work it has done;
Rate Schedule means the schedule of rates, charges and conditions for the services of Ours as set, and as may be varied, by Us from time to time in its absolute discretion without notice to You;
Return/Cancellation Fee means a fee charged pursuant to clause 6 as set by Us from time to time;
Service request means a request for service such as adds, moves, changes and technical assistance;
Services means the provision of any services by Us including Work, advice and recommendations;
Software includes software and any installation, update, associated software and any services provided in connection with any of these things;
Us, Our or We means Locto IT Pty Ltd ABN 86 646 935 024 and its heirs, successors and assigns; and
Work means anything We may do, provide, customise, produce or acquire, whether or not in connection with, or for the purposes of, You or Your use or benefit, and includes testing, troubleshooting, installation and configuration of new equipment or software, consulting, scoping, planning, documenting and quoting for complex items.
In these Conditions, the Rate Schedule and every Quote, Order, SLA, contract, or other arrangement in connection with the supply of Goods or Services by Us, unless the contrary intention appears:
(a) the singular includes the plural and vice versa and words importing gender include other genders;
(b) other grammatical forms of defined words or expressions have corresponding meanings;
(c) a reference to a clause, paragraph, schedule or annexure is a reference to a clause or paragraph of or schedule or annexure to this Agreement and a reference to this Agreement includes any schedules and annexures;
(d) a reference to a document or agreement, including this Agreement, includes a reference to that document or agreement as novated, altered or replaced from time to time;
(e) a reference to "A$", "$A", "dollar" or "$" is a reference to Australian currency;
(f) a reference to a specific time for the performance of an obligation is a reference to that time in the State, Territory or other place where that obligation is to be performed;
(g) a reference to a party includes its executors, administrators, successors and permitted assignees;
(h) words and expressions importing natural persons include partnerships, bodies corporate, associations, governments and governmental and local authorities and agencies;
(i) a reference to any legislation or statutory instrument or regulation is construed in accordance with the Acts Interpretation Act 1901 (Cth) or the equivalent State legislation, as applicable;
(j) words and expressions defined in the Corporations Act 2001 (Cth) as at the date of this Agreement have the meanings given to them in the Corporations Act 2001 at that date; and
(k) a reference to writing includes typewriting, printing, lithography, photography and any other method of representing or reproducing words, figures or symbols in a permanent and visible form.
(l) where an expression is defined, another part of speech or grammatical form of that expression has a corresponding meaning;
(m) a reference to “includes” means includes without limitation;
(n) a reference to “will” imports a condition not a warranty; and
(o) a reference to bankruptcy or winding up includes bankruptcy, winding up, liquidation, dissolution, becoming an insolvent under administration, being subject to administration and the occurrence of anything analogous or having a substantially similar effect to any of those conditions or matters under the law of any applicable jurisdiction and to the procedures, circumstances and events which constitute any of those conditions or matters.
In these Conditions headings are for convenience only and shall not affect the interpretation of this Conditions.
3. COMMITMENT TERM
The minimum term that You acquire the service for is outlined in Our Quote to You, beginning from the first of the next month after the date of signing or approving the Quote.
After the expiry of the Committed Term, an extension of the Term will automatically commence for the same period as the original Committed Term and will continue indefinitely, unless earlier terminated by you as specified in Clause 27.
GOODS AND SERVICES
4.1 Term and effect
(a) Quotes will only be valid for 14 days unless otherwise specified in the Quote. A Quote is merely an invitation to You to place an Order with Us and the acceptance of a Quote by You will not create a binding contract between You and Us.
(b) Expiry dates on quotes, where provided, are set to be able to inform Us when the quote is still active or to be discarded. Once discarded the quote will need to be requested again.
(c) Once a Quote has already passed the expiry date, We may cancel the quote or estimate without having to notify or receive an approval from You.
4.2 Effect of confirmation of quote
(a) Once a quote has been confirmed by Us, then the prices in the quote will be confirmed as the final agreed price. A quote is confirmed as 'final' as soon as both parties agree with the final price after any last changes requested by You.
(b) Once the Quote has been confirmed and converted to an Order, the Order will be subjected to our normal Terms and Condition of Sale.
(c) The general minimum turnaround time for Quote request to be actioned is usually 24 hours. In the event that a quote is required urgently please let us know so that we can respond to it accordingly.
4.3 Special prices and discounts
When a special price or discount offer has been applied to this Quote, no other special promotion, discount or bonus offer will be applicable.
4.4 Variations or withdrawal of quote
(a) We may vary or withdraw a Quote at any time in Our absolute discretion and without prior notice to You. We may do so for any reason We consider fit, including, e.g. where the Goods or Services become unavailable or the cost price of Goods or Services increases after the date of the Quote.
(b) Quotes and estimates shall be deemed to correctly interpret the original specifications and are based on the cost at the time the quote or estimate is given. If You later require any changes to the quotes, and We agree to the changes, these changes will be charged at Our prevailing rate.
(c) The price in the final quote may vary from the original request if there is any price or product changes requested by You. We reserve the right to alter product and prices in the quote, as long as the quote has not been confirmed with You.
(d) In the event that products in the Quote are subjected to any price and supply fluctuations that is outside of Our control We reserve the right to update the price and product in the Quote accordingly. If a product has undergone a price drop or a price increase, the Quote will then be adjusted accordingly. If there is a product that is no longer available, the product will then be replaced or substituted based on Your request and is subject to Your final approval.
(e) Price on non-stocked products are subjected to Price and stock fluctuations and can only be confirmed once the Quote is turned into an Order. While We endeavour to honour every price quoted, if there is a price increase that is beyond our control, We reserve the right to increase the price as necessary.
4.5 Other miscellaneous
(a) ETA information is based on an estimate given by our vendors and cannot be held as the actual promised date.
(b) Freight charges will be added to the Order unless otherwise stated. Any included delivery charges are estimates only.
(c) We do not keep inventory and as such only order items once we receive a completed order from a client. If You would like to return an item or cancel an order, a restocking fee may apply. We will need to get approval from the distributor that the stock is returnable before being able to issue a refund as not all products can be returned.
(d) Prices are based upon total Quote Purchase.
(e) Unless Specified, all items on quote are covered by manufacturer’s warranty covering parts and labour for hardware only on a return to depot basis.
5.1 Order forms:
You may place an Order for Goods and/or Services with Us. Normally, We will require that You provide either a completed Order form or You approve the quote electronically via either an email or a web based system with the date and Your details, including Your full legal name or description and any applicable ABN or ACN number (including the full name or description of any person on whose behalf the order is placed), Your address together with any relevant Quote number and date.
5.2 Approval of Orders:
You will need to sign the Order or have it duly executed on Your behalf, unless the Order is sent by email or via the web based ordering system, in which case the Order will be treated or deemed as if signed by or on behalf of You by the person whose name appears as the sender of the email or submitter of the form.
5.3 Reliance on appearance of validity:
Absent actual knowledge to the contrary, We may rely upon the apparent validity of an Order. If any Order is signed or sent by email or approved through the web based ordering system by a named person, that person warrants that the Order is, and it is acknowledged the Order is deemed in favour of Us to be:
(a) signed by, and duly authorised by, both the person who signed the Order and the person who sent the email; and
(b) duly authorised by the person on whose behalf the Order is placed or apparently placed.
5.4 Acceptance and Orders:
An Order has no effect unless or until it is accepted by You in writing and, until We have received from You payment in clear funds for the Order and any related freight, delivery and (where applicable) in-transit insurance costs in clear funds.
5.5 No obligation to deliver:
We are not obliged to deliver any Order until we have received payment in clear funds from You for the Order, any related freight, delivery and (where applicable) in-transit insurance costs or where We are unwilling or unable to complete the Order for any reason provided it refunds any payment made by You in respect of the Order.
5.6 Credit checks:
For the purposes of ascertaining the credit standing or history of a prospective customer to whom We are considering extending credit or payment terms, You hereby consents to Us undertaking a credit reference check in respect to You.
5.7 Cancellation of Orders:
You will not cancel an Order unless We agree to do so in writing in Our absolute discretion. You acknowledge that, amongst other things, We cannot cancel an Order once the manufacturer or supplier has dispatched the relevant Goods and that such dispatch often occurs the same day as the Order is placed by Us.
5.8 Processes and Procedures:
We have processes and procedures that We follow in the course of the provision of Our Services and the supply of Goods. You agree to co-operate with Us and to comply with such processes and procedures as advised to You from time to time.
6. PRICING AND RATES
6.1 Rates Schedule:
You must pay for Goods and Services at the Rates set out in any applicable MSA and the Rate Schedule as applicable from time to time during the provision of the Goods and/or Services.
6.2 Vary Rates
We reserve the right vary any Rate and/or the Rate Schedule from time to time (subject to any fixed pricing for specific periods in any SLA), in its absolute discretion and without notice to You.
6.3 Call-out fees:
You acknowledge that call-out fees may be charged in addition to the Rates at Our absolute discretion and that the amount of the call-out fee will depend upon where the Services are provided.
6.4 Return/Cancellation Fee:
Where We arrange a return or refund on behalf of You, or where an Order is cancelled by You after acceptance by Us, We may charge You a Return/Cancellation fee to cover the administration costs to Us in processing the return or refund, or in processing the Order, the cancellation and any refund. We may deduct the Return/Cancellation fee from out of any moneys otherwise due to be refunded to You by Us.
You must pay any out of pocket expenses incurred by Us in providing the Services to You in addition to the Rates, charges and call-out fees, upon written demand. Such expenses will include travel costs, flights, car hire, petrol, insurance, taxi fares, accommodation and related meal allowance, tolls and car parking expenses. Where appropriate, We will obtain prior written authorisation from You before such expenses are incurred.
6.6 Separate charges for Goods and Services:
We may in Our absolute discretion charge for Goods separately from Services or may charge for Goods and Services together.
6.7 Calculation of increments
(a) Increments will be calculated per each 15 minutes of work as performed by Us.
(b) Where a charge is calculated based on increments of time, e.g. 1 hour or 30 minutes, We will charge the applicable rate for the whole increment of time even if work is done during part of, but not for the whole of, that increment of time.
6.8 Change in underlying costs
Without prejudice to any other rights of Ours under these Conditions, where there is any increase in the underlying costs incurred by Us in connection with the supply of Goods or Services to You, We may, in our absolute discretion, vary any of Our Rates.
6.9 Pre-Paid Blocks of Service
Where You agree to buy Pre Paid Blocks of Service during a Period, payment must be made in advance for the Pre-Paid Blocks of Service at the rate applicable pursuant to the Rates Schedule for all Services. Each such rate being less any discount agreed in writing between Us and You in respect of the Pre-Paid Blocks of Service. Services included in a Pre-Paid Block of Service rate during the Period:
(c) are calculated in accordance with the applicable minimum time periods and increments set out in the Rates Schedule; and
(d) are only provided by Us during the applicable Period. Where Services are provided for a specified Period:
7. SERVICES AND SERVICE LEVEL AGREEMENTS
7.1 Service and MSA Variations
If We offer the Services and MSAs which may be referred to in the Rates Schedule and or any MSA Schedule, We may withdraw the provision of, or vary the scope or terms of, or add to or change, the Services without notice to You, from time to time in Our absolute discretion.
7.2 Copies on Request:
We will provide You with a copy of the current Rates Schedule upon request. MSA Schedules are tailored for particular MSAs and are available to Clients participating in the MSA.
8. DELIVERY, TITLE AND RISK
8.1 Delivery liability
We will use all reasonable endeavours to dispatch Goods by the due date, but do not accept any liability for non-delivery or failure to deliver on time where this is caused by circumstances beyond the reasonable control of Ours, including, for example, due to failures in supply to Us or delays caused by third parties, such as delivery companies or manufacturers.
8.2 Availability to accept delivery
You must be available to accept the Goods at Your nominated delivery address during Business Hours unless otherwise arranged.
8.3 Passing of Risk
Delivery is deemed to take place when the Goods are delivered to Your nominated address, whereupon risks of loss, breakage and all damage and all other risks pass to You. Nothing in this clause will affect title to the Goods.
8.4 Obligation to insure
You will ensure that Goods are adequately insured from the time of delivery under this clause.
8.5 Retention of Title
Until We receive full payment in cleared funds for any moneys due to Us by You on any account or for any reason:
(a) title to, and property in, Goods supplied to You remain vested in Us and does not pass to You;
(b) You must hold those Goods as fiduciary bailee and agent for Us and must not sell them;
(c) You must keep those Goods separate from other goods and maintain the Goods and their labelling and packaging intact;
(d) Where You sell the goods in breach of these Conditions, You are required to hold the proceeds of any sale of those Goods on trust for Us in a separate account (however any failure to do so will not affect Your obligation to deal with the proceeds as trustee and remit them to Us);
(e) We may, without prior notice, enter into any premises where We suspect those Goods may be, take possession of those Goods and sever and remove those Goods (notwithstanding that they may have been attached to other goods not the property of Ours) and for this purpose, You hereby irrevocably authorise and direct Us (and Our employees and agents) to enter into such premises as its duly authorised agent and You hereby indemnify and hold harmless Us from and against any costs, claims, allegations, demands, damages or expenses or any other acts or omissions arising from or in connection with, such entry, repossession or removal.
(f) You irrevocably appoint Us as Your attorney to do anything We consider necessary in order to enter such premises and repossess the Goods as contemplated by this clause.
9. RETURNS AND CLAIMS FOR GOODS AND SERVICES
9.1 General Returns Policy:
Notwithstanding anything in these Conditions, You acknowledge that We supply Goods subject to all applicable conditions, including returns and claims policies, of any relevant manufacturer or supplier. You will accept Goods subject always to these Conditions and the terms of such conditions and will indemnify and hold Us harmless in respect of any further or other obligation or any failure or default on the part of that manufacturer or supplier.
9.2 Customised Goods not returnable
Where Goods have some element of customisation for You, are supplied pursuant to an Order for Goods that is in the opinion of Ours special or unusual, the Goods are obtained from overseas, the Goods are obtained from a supplier who is no longer trading, or the Goods are otherwise not readily returnable by Us to the manufacturer or supplier or any related services may not be cancelled, You may not return the Goods to Us or cancel the related services.
9.3 Duty to inspect
You will inspect all Goods immediately upon their delivery. Within 7 days of such delivery You may give written notice to Us of any matter or thing, by reason of which You might wish to return the Goods, ask for a refund, or make a claim. If no such notice is given on time, You will accept the Goods without any such return, refund or claim.
9.4 Return Condition:
Where You are entitled to return Goods under these Conditions, You must return the Goods in their original condition and unopened, provided always that where, upon opening the packaging it becomes apparent that the Goods are different to what is described on the packaging or that the Goods are faulty, the Goods may be returned.
9.5 Return costs
You will pay all costs and expenses incurred by Us in arranging the return of the Goods to a manufacturer or supplier and/or the cancellation of any related services unless that manufacturer or supplier pays such costs.
9.6 Consequences of use, installation, customisation or sale
You will indemnify and hold Us harmless in respect of all allegations and claims in respect of Goods once such Goods have been used, installed, customised or re-sold by You (without prejudice to the recourse of such a customer to the manufacturer of the Goods).
10. COMPUTER UTILITY, FUNCTIONALITY AND FITNESS FOR PURPOSE
10.1 Service limitations given the science of computing
You acknowledge that a reasonable incident of the Services may involve trial and error and that it is a science applied often in novel or unknown circumstances and involving experiment. In particular, You acknowledge that the Services may involve tests, troubleshooting, advice and recommendations that may prove incorrect or inappropriate, particularly in an attempt to cure a problem You are having. While We will make what We consider (in Our absolute discretion) to be all reasonable endeavours to provide appropriate tests, troubleshooting, sound advice and good recommendations in order to assist You, You will always indemnify and hold Us harmless in the provision of our Services to You.
10.2 Reasonable Assistance Limits:
We are only obliged to provide what We consider, in Our absolute discretion, to be reasonable assistance in the circumstances (including with the installation and customisation of new software or hardware for You or any other Work) under any MSA and You will pay for additional work at the Rates unless otherwise agreed. Without limiting the discretion of Us to determine what reasonable assistance is, normally, reasonable assistance is limited to work done during Business Hours over a period of time not exceeding any period that We have allowed or allows for the Work or has estimated or estimates the Work will take, whether or not notice of the time allowed or estimated is given by Us to You.
10.3 Recommendations, suitability, functionality and fitness for purpose:
The parties acknowledge that:
(a) We may recommend that You purchase Goods provided by third parties from time to time;
(b) Recommendations may be made in situations where You have made known to Us the purpose for which the Goods will be used or some function sought to be fulfilled;
(c) You acknowledge that We have no control over many factors involved with the suitability, function or fitness for purpose of Goods in an existing or new computer environment, e.g.
(i) the compatibility or ability of the Goods to fit into or perform to expectations in the receiving computer/internet environment; or
(ii) the behaviour of third party supplier, e.g. in relation to support;
(g) Where We provide Services with a view to achieving Your purposes, suitability, function or fitness for purpose (whether expressed, agreed or otherwise), You must pay for those Services on time without any set-off or counter-claim, whether or not We are able to achieve any of such purposes, suitability, function or fitness for purpose, provided always that We have acted in good faith and have made what We consider, in Our absolute discretion, to have made all reasonable endeavours to achieve those outcomes.
10.4 Testing Procedures
You will follow the instructions of Ours with regard to testing or troubleshooting any problems and that if those do not resolve the outstanding problems, We will, subject to these Conditions, allocate such resources as We consider reasonable in the circumstances towards their resolution.
11. FORCE MAJEURE
11.1 Entitlement to cancel
If We are unable to supply any Goods or Services due to circumstances beyond Our reasonable control, We may cancel the Order (even if the Order has already been accepted) or cease to provide the Services by written notice to You, in which case You will hold Us harmless.
11.2 No liability
We will not be liable for any breach of contract due to any matter or thing beyond Our control, including failures by third parties to supply goods, services or transport, stoppages, transport breakdown, fire, flood, earthquake, acts of God, strikes, lock-outs, work stoppages, wars, riots or civil commotion, intervention or public authority, explosion or accident.
12. PRODUCT SPECIFICATIONS
Alterations to Specifications
We make every effort to supply the Goods in accordance with the Order however We may supply alternate Goods subject to minor variations in actual dimensions and specifications where these are changed by the manufacturer of the Goods after the Order date and before delivery.
If We cannot supply the Goods ordered by You, We may supply alternate Goods of equal or superior quality provided however that You will not pay a higher price than the price Quoted or otherwise agreed for the Goods ordered.
13.1 Reliance on Manufacturer’s Warranty
(a) You will rely on the warranties provided by the manufacturer of Goods supplied by Us (where applicable) and will deal direct with such manufacturer rather than Us for all claims covered by such warranties.
(b) In the event We deal with, perform or otherwise undertake any work or matter regarding any issue, concern, claim or dispute in respect of clause 13(a) on your behalf, You will be subject to Our Incremental Billing Arrangement.
13.2 No claim for manufacturer’s default
You indemnify and hold Us harmless in respect of the performance or otherwise, by any manufacturer of Goods supplied to You by Us, of any of the obligations of such manufacturer in respect of such Goods. This includes any damages or moneys due to You arising under, or in connection with, any breach by the manufacturer of any the manufacturer’s warranties in respect of the Goods.
Except as specifically set out herein and so far as may be permitted by law, any term, condition or warranty in respect of the quality, fitness for purpose, condition, description, assembly, manufacture, design or performance of the Goods or Services, whether implied by statute, common law, trade usage, custom or otherwise, is hereby expressly excluded.
14.2 No liability for program or data loss:
You indemnify and hold Us harmless in respect of any allegation, claim, loss or expense of Yours or any third party for any program or data loss or damage suffered by You or that third party arising directly or indirectly from the supply of the Goods or Services by Us to You. You acknowledge You are solely responsible for backing up Your programs and data in order to mitigate Your own potential loss of programs and data.
14.3 Limit on consequential damage
You indemnify and hold Us harmless in respect of any allegation or claim as to any indirect or consequential losses or expenses suffered by You or any third party, howsoever caused, including but not limited to loss of turnover, profits, business or goodwill or any liability to You or any third party.
14.4 Limit on damage from a failure in supply
You indemnify and hold Us harmless for any allegation or claim for loss or damage by You or a third party where We have failed to meet any delivery date or cancels or suspends the supply of Goods or Services.
14.5 General limit on liability
Except as otherwise expressly stated in these terms and conditions, We are not liable for any loss or damage of any kind however caused (including, but not limited to, by the negligence of Us) which is suffered or incurred by You in connection with:
(a) Goods or Services provided to You or any Work;
(b) these Terms and Conditions;
(c) Your use of Our website (including the use of a credit card or other debit device) or any linked website;
(d) the non-availability of Goods or Our Services for any reason;
(e) any act or omission of Ours or the provision of inaccurate, incomplete or incorrect information by You, or
(f) for any other reason whatsoever.
14.6 Limitation options
To the extent that any legislation implies a condition or warranty that cannot be excluded but can be limited, this clause does not apply to that liability and Our liability for any breach of that condition or warranty is limited to Our doing any one or more of the following (at its election):
(g) replacing the Goods or supplying equivalent Goods, Services or Work;
(h) repairing the Goods or the Work;
(i) paying the cost of replacing the Goods or the Work or acquiring equivalent Goods, Services or Work; or
(j) paying the cost of having the Goods or the Work repaired.
14.7 Laws still apply
Nothing in these Conditions is to be interpreted as excluding, restricting or modifying or having the effect of excluding, restricting or modifying the application of any State or Federal legislation applicable to the supply of the Goods or Services which cannot be excluded, restricted or modified.
If any provision contained in the Conditions is unlawful, invalid or unenforceable, those provisions may be severed without prejudice to the validity and enforceability of the remaining provisions of the Conditions.
15. ERRORS AND OMISSIONS
We make every effort to ensure that all prices and descriptions quoted are correct and accurate. In the case of an error or omission, We may rescind the affected contract by written notice to You, notwithstanding that We have already accepted Your Order and/or received payment from You. Our liability in that event will be limited to the return of any money You have paid in respect of the Order.
16. PRIVACY STATEMENTS AND YOUR RIGHTS
We are collecting Your personal information for the fulfilment of Quotes, Orders and the provision of Goods or Services to you and it may retain and use it for any such purposes (“Authorised Purposes”).
You are required to provide your personal information to Us for Authorised Purposes.
We may disclose Your personal information to other persons for the purposes of the fulfilment of Quotes, Orders and Work for you or in order to provide Goods or Services to You, to verify the information You provide, for enquiries about Goods or Services that may be suitable for your purposes, or to confirm Your requirements, to anyone proposing to supply Goods or Services to You, or to acquire Goods or Services on Your behalf, or in respect of enquiries relating to any of the foregoing.
Otherwise We will not disclose Your personal information without Your consent unless authorised by law.
Your personal information will be held by Us at Our Principal Place of Business and You can contact Us to request to access or correct it.
We rely on You to submit correct information and details where requested. You accept that You may incur additional expenses if you submit incorrect information.
17. OUR WEBSITE
We make no representations or warranties in relation to information available on Our website, including without limitation:
(a) that the information on Our website is complete or correct;
(b) that Our website will be continuously available or free from any delay in operation or transmission, virus, communications failure, internet access difficulties or malfunction in hardware or software; and that We endorse any internet site linked to Our website or any third party products or services referred to on Our website.
18. INSURANCE COVERAGE
We will maintain at Our own expense, commercial general liability insurance for personal injury and property damage for a general aggregate of $20,000,000. At Your request We will provide You with certificates, including renewal certificates evidencing such coverage within thirty (30) days of commencing this Agreement, at every renewal and at other times as may be reasonably requested by You.
19. LODGING OF SERVICE REQUESTS
In order for Us to provide You with the agreed Service, You agree to follow Our process for lodging of Service Requests as outlined in Appendix A.
20. ACCESS TO SYSTEMS, SITES AND PEOPLE
In order to provide You with the agreed Service, You agree to give Us access to various items of Yours including but not limited to, equipment, people and sites as and when required.
You agree to allow Us to install software on Your Equipment that allows Our technicians to access Your systems at any time. This software allows Us to view system statuses, send monitoring information, see users’ desktops and control Your PC’s. This may require that devices are left on overnight or weekends.
If there is anything that interferes with Our access, We may in Our absolute discretion charge You for any extra time incurred.
21. THIRD PARTY AUTHORISATIONS
In order to be able to assist You quickly in times of need, You need to make sure We are authorized to work with all of Your external Vendors that We may require to work with to provide you Our Service.
This includes but is not limited to Your Internet Service Provider, Your Web and Domain Hosting Provider and Your Telephony Provider. Some of these providers may require Your authorisation for Us to deal on Your behalf. It is Your responsibility to ensure that We are able to deal freely with these providers.
If We are not Authorized for a particular Vendor, We may in Our absolute discretion, charge You extra for any Time it takes Us to obtain authorization for Us to deal with that Vendor on Your behalf when needed.
If You start working with any new Vendors that We will need to interact with after We start work on this Agreement, You agree to make sure that We are authorized to act on Your behalf on commencement of Your relationship with the new Vendor.
22. PAYMENT, LATE PAYMENT AND DEFAULT
22.1 Payment due date
All invoices issued to You are due and payable to Us within the terms stated on the invoice (unless otherwise agreed in writing). by cash, cheque, credit card or direct deposit in accordance with these Terms and Conditions and in the way set out in the Invoice.
22.2 Default in Payment
(a) Where You fail to pay an invoice within fourteen (14) days of the due date, We may, in Our absolute discretion and without prior notice, suspend or discontinue the supply of Goods and/or Services to You.
(b) In the event We deal with, perform or otherwise undertake any work or matter regarding any issue, concern, claim or dispute in respect of clause 22.2(a) on your behalf, You will be subject to fees including any late fees as determined by us from time to time and or Our Incremental Billing Arrangement.
All legal and other costs and expenses incurred in connection with the recovery of late payments will be added to the amount due by You to Us and will be recoverable from You, in addition to the original invoice cost. If You default in payment of any invoice on time, moneys which would have become due by You at a later date shall be immediately due and payable without any further notice to You. Collectively, all of these moneys are referred to in these Conditions as a “Sum Due”.
If payment of any Sum Due is not made on time, We will charge interest daily on the Sum Due at the maximum rate allowed by law, calculated and charged daily on and from the due date until the Sum Due is paid in full.
22.5 Application of funds
All payments of the Sum Due made by You to Us will be applied as follows:
(a) first in or towards payment of any costs (including legal costs), charges, expenses or outgoings paid by Us in relation to any dishonoured cheque fees, collection costs or any other action taken by Us for the recovery of any amounts owing by You to Us;
(b) secondly, in or towards payment of any interest due or payable hereunder, and
(c) thirdly, in or towards payment of Your debts to Us in order from the longest standing due to the most recently incurred.
We may require You to provide security over Your property (including the Goods or any other property of Yours) as collateral to be held as security for any Sum Due or as a condition precedent to the continuation of supply of Goods or Services by Us to You.
22.7 Payment arrangements
In the event that a repayment arrangement is made in relation to any Sum Due and the supply of Goods or Services is resumed, but then a repayment due under that arrangement is not made on time, We may, in Our absolute discretion and without prior notice, again suspend or discontinue the supply of Goods or Services to You.
22.8 Power of Attorney
You hereby irrevocably appoint Us as Your attorney to do anything We consider fit for the recovery of the Sum Due or the creation, perfection or enforcement of any collateral held or to be held as security for any Sum Due.
22.9 Other remedies
We may exercise any of Our rights and remedies including taking legal action against You for the recovery of any moneys due to Us, notwithstanding it may have exercised other rights under these Conditions.
23. NON SOLICITATION OF CLIENTS AND EMPLOYEES
You agree that employees are one of Our most valuable assets, policy and professional ethics require that Our employees not seek employment with, or be offered employment by You during the course of engagement and for a period of two (2) years thereafter (or the maximum amount permissible by a Court).
You agree that Our damages resulting from breach of this clause would be impracticable and that it would be extremely difficult for Us to ascertain the actual amount of damages. Therefore in the event You violate this provision, You agree to immediately pay Us 100% of the employee’s total annual salary, as liquidated damages and We shall have the option to terminate this Agreement without further notice or liability to You. The amount of liquidated damages reflected herein is not intended as a penalty and is reasonably calculated based upon the projected costs We would incur to identify, recruit, hire and train suitable replacements for such personnel.
All Software licences are the responsibility of You and not that of Us. It is the duty of Yours to store all licences for all Software used, so that that they can be reproduced if and when required. This includes all Software installed by Us.
You indemnify and hold Us harmless against any claim, allegation, loss, damage or expense arising directly or indirectly from:
(a) any unauthorised Software use by You;
(b) any breach of any Software licence in respect of Software provided to Us by You to be installed on one of Your computers;
(c) otherwise as a result of Us installing Software at Your where You are not authorised to use the Software; and
(d) any problem, defect or malfunction associated with any Software (or related services) supplied by third parties.
All copyright in custom software remains the sole property of Ours unless alternate arrangements are made as part of a separate software agreement.
25. COPYRIGHT AND CONFIDENTIALITY
25.1 Warranty and breach
You warrant that any confidential or copyright information or intellectual property (of any kind and in any form held) or provided by You to Us belongs to You. In the event of any breach of this warranty, You will pay all sums due to Us as If such warranty had not been breached (and regardless of any non-performance of any obligation by Us on account of or in connection with the breach of such warranty). You indemnify and hold Us harmless in respect of any allegations, claims, loss, costs or expenses in connection with such breach of warranty by You.
25.2 Retention of title
All copyright and other intellectual property rights in any Work created, commissioned or acquired by Us in the course of the supply of Services by Us to You will be the exclusive property of Ours unless otherwise agreed in writing by Us and You.
25.3 Confidential Information
We acknowledge that in the course of providing Services to You, We may learn from You certain non-public personal and otherwise confidential information relating to You, including Your customers, consumers or employees. We shall regard any and all information We receive which in any way relates or pertains to You, including Your customers, consumers or employees as confidential.
You also acknowledge that all information and services, consulting techniques, proposals, and documents disclosed by Us or which comes to Our attention during the course of business and provided under this agreement constitute valuable assets of, and confidential and/or proprietary information to Us.
As such, both parties shall take all commercially reasonable steps to not disclose, reveal, copy, sell, transfer, assign, or distribute any part or parts of such information in any form, to any person or entity, or permit any of its employees, agents, or representatives to do so for any purpose except unless permitted in writing by the disclosing party or as required by applicable law.
26.1 Definitions regarding GST
In this clause 26:
(a) expressions that are not defined, but which have a defined meaning in the GST Law, have the same meaning as in the GST Law;
(b) any part of a supply that is treated as a separate supply for GST purposes (including attributing GST payable to tax periods) will be treated as a separate supply for the purposes of this clause 26; and
(c) any consideration that is specified to be inclusive of GST must not be taken into account in calculating the GST payable in relation to a supply for the purpose of this clause 26.
Consideration is exclusive of GST
Unless expressly stated otherwise, any sum payable, or amount used in the calculation of a sum payable, under these Conditions has been determined without regard to GST and must be increased on account of any GST payable under this clause.
26.3 Receiving Party to pay additional amount
If GST is imposed on any supply made under or in accordance with this Agreement, the recipient of the supply (Receiving Party) must pay to the supplier (Supplier) an additional amount equal to the GST payable on the supply, subject to the Receiving Party receiving a valid tax invoice, or a document that the Commissioner will treat as a tax invoice, in respect of the supply at or before the time of payment. Payment of the additional amount will be made at the same time and in the same manner as payment for the supply is required to be made in accordance with this Agreement.
26.4 Fines, penalties and interest
The amount recoverable on account of GST under this clause 26 by the Supplier will include any fines, penalties, interest and other charges incurred as a consequence of any late payment or other default by the Receiving Party under this clause 26.
If any party is required to pay, reimburse or indemnify another party for the whole or any part of any cost, expense, loss, liability or other amount that the other party has incurred or will incur in connection with this agreement, the amount must be reduced by the amount for which the other party can claim an input tax credit, partial input tax credit or other similar offset.
26.6 Adjustment events
If, at any time, an adjustment event arises in respect of any supply made by a party under this Agreement, a corresponding adjustment must be made between the parties in respect of any amount paid to the Supplier by the Receiving Party pursuant to this clause and payments to give effect to the adjustment must be made and the Supplier must issue an adjustment note.
This Agreement may be terminated by You upon thirty (30) days written notice if We:
(a) Fail to fulfil in any material respect its obligations under this Agreement and do not cure such failure within thirty (30) days of receipt of such written notice.
(b) Breach any material term or condition of this Agreement and fail to remedy such breach within thirty (30) days of receipt of such written notice.
(c) Terminate or suspend our business operations, unless it is succeeded by a permitted assignee under this Agreement.
This Agreement may be terminated at any time by Us upon thirty (30) days written notice to you.
If either party terminates this Agreement, we will assist you in the orderly termination of services, including timely transfer of the services to another designated provider. You agree to pay us for rendering such assistance at our normal rates as outlined in our current Rate Schedule.
Should You wish to terminate this Agreement before the end of the commitment term, You agree to pay all of the remaining payments up until the end of the commitment term.
28. GENERAL PROVISIONS
You acknowledge that no employee or agent of Ours has any right to make any representation, warranty or promise in relation to the supply of Goods or Services other than subject to and as may be contained in the Conditions.
Any notices given under the Conditions shall be in writing and sent by e-mail to the last notified e-mail address of Yours.
28.3 Governing law
The Conditions and any disputes or claims arising out of or in connection with its subject matter or formation (including non-contractual disputes or claims) shall be governed by and construed in accordance with the laws of South Australia.
28.4 Exclusive jurisdiction
The parties irrevocably agree that the courts of South Australia, Australia have exclusive jurisdiction to settle any dispute or claim that arises out of, or in connection with, this agreement or its subject matter or formation (including non-contractual disputes or claims).
(a) You may not assign, transfer, sub-contract, create any trust over or otherwise deal in any way with any of Your rights and obligations under this Agreement without the prior written consent of Us.
(b) We may assign, transfer, sub-contract, create any trust over or otherwise deal in any way with any of its rights or obligations under this agreement without the prior written consent of any other party.
Except where this Agreement expressly states otherwise, it does not create a relationship of employment, trust, agency or partnership between the parties.
We may at any time vary these Terms and Conditions by publishing the varied Terms and Conditions on Our website. You accept that by doing this, We have provided You with sufficient notice of the variation. We are under no other obligation to notify You of any variation to these terms and conditions.
28.8 Giving effect to this Agreement
Each party must do everything reasonably practicable to comply with and give effect to the terms of this Agreement.
28.9 Australian Consumer Law
The exclusions and limitations of liability set out in this Agreement shall apply to the fullest extent permissible at law, but the parties do not exclude or limit liability which may not be excluded or limited by law. Without limiting the foregoing provisions, the Service Provider does not exclude liability under the Australian Consumer Law which is prohibited from being excluded. The parties acknowledge and agree that the limitations and exclusions of liability contained in this Agreement constitute an allocation of risks that form part of the negotiated commercial terms of this Agreement.
28.10 Third Parties
This Agreement is made for the benefit of the parties to it and their successors and permitted assigns and is not intended to benefit, or be enforceable by, anyone else.
You must not disclose to any other person or entity the contents of these Terms and Conditions except to:
(a) the parties' legal, accounting, taxation and other professional advisors;
(b) any other party whom by law the party is compelled to make disclosure; or
(c) any other party where the written consent of all parties to this Agreement is obtained to make such disclosure.
28.12 Contra Proferentem
The contra proferentem rule and other rules of construction will not apply to disadvantage a party whether that party put the clause forward, was responsible for drafting all or part of it or would otherwise benefit from it.
A party does not waive a right, power or remedy if it fails to exercise or delays in exercising the right, power or remedy. A single or partial exercise of a right, power or remedy does not prevent another or further exercise of that or another right, power or remedy. A waiver of a right, power or remedy must be in writing and signed by the party giving the waiver.
We may subcontract any or all of the Services to be performed, but shall retain prime responsibility for the Services under these terms.
The invalidity or enforceability of any one or more of the provisions of this Agreement will not invalidate, or render unenforceable, the remaining provisions of this Agreement.
SERVICE REQUEST LODGEMENT PROCESS
When you contact us to lodge a service request, we would first direct you to the Locto agent on your computer in order to complete your request.
Alternate methods of lodging a service request is listed below
- Email: email@example.com
- Phone: (08) 7089 8301
- Online Portal: https://www.locto.com.au/submit-ticket
Include a short description of the problem and any screenshots of errors to assist in the resolution of the issue.
If the issue is being lodged by either phone or external email you must include your name, company and return contact details.
Service requests must not be lodged directly with technicians, as this detracts them from resolving the current issue.
SERVICE REQUESTS OUTSIDE OF OUR BUSINESS HOURS
Subject to any Quotes or any other agreements, service requests addressed outside of hours between 9AM – 5PM ACST on Monday – Friday will be dealt with during those times.